Why should you submit a request for proposal web design? You want to make things clear to the web agency to give them the best chance of creating excellence.
To request a proposal about the planned website is one of the essential things that you have to consider. Your business success lies on how your website is created. There are elements to be prioritized. It’s not just about designing the site and launching it immediately. There has to be a plan as to how to hit the target market in the digital space. We all know that the Internet is a marketplace where its users are considered as the target audience of a particular business.
Is a request for proposal web design
necessary? If you want to attract the best agencies to create your website then it absolutely is! It is a document which will make you understand about the flow of the website project.
What is a request for proposal or RFP? It is a document that signifies your intent to have a website created. It’s like an invitation to bid so that designers or agencies can make their best proposal for you.
It’s always great to have options and you will surely attract great ones when you put forward an RFP. Why? Because only the best ones can thoroughly give a worthy proposal for your planned website.
Importance of a request for proposal web design
The very first thing you include in the RFP is a brief introduction about what you want. Go straight to the point. Don’t bury the lead, so they say. If you can make an introduction in five brief sentences or less, then you have a good introduction. Of course, those five sentences (or less) should immediately drive the point of what you need. Obviously, you need a website, but what kind?
Then you go to the specifics. What does it mean? There are aspects of the proposed web design which you have to really understand. Doing so can make the endeavor more fruitful.
The introduction is like the summary of what you need. The contents that follow would contain details that will make designers and agencies know more about the proposed project
First, you need to discuss your company in the RFP. The name of the company, address and year founded are just the basic information that you include in the request. These pieces of information will help the designer or agency get to know you better. When they know the business well, they can create a website that is aligned with the company’s principles and characteristics.
Aside from that, every website has an About page. This is where the history and other basic information of the company is relegated. It may not seem like the most important part of a website but a lot of people actually check this section out. It allows the audience to get to know the business better. Sometimes, people buy because they feel a kinship towards the company.
Of course, if the design agency doesn’t have enough information, it can’t successfully create a website for the business. That’s precisely why the RFP has to be detailed. When you provide a meticulously laid out RFP, there is a big chance that you will receive a proposal that is just as detailed. Every designer or firm would like to satisfy your needs. The response, of course, is sometimes as good as the request.
What do you need further?
Obviously, you need a website. But what kind of website? This is a question that needs to be answered on the RFP. The answers are also in the details. It’s hard to determine the kind of website that you want and need without looking into the company’s goals.
When writing the background of the company, you can write a generic goal. For example, the generic goal is to serve people in the community by providing them with their basic needs. On a more specific note, you cite how you can provide those specific needs.
One way to do that is to specify that what you need is an e-commerce site
. While you still have the basic About page and other information about the company, the main page will now focus on the products or services that your company offers.
See the importance of being specific? There is a huge difference between a regular website and an e-commerce site. It really pays to be detailed with your documentation. Along these lines, you also have to determine the kind of things that you want to see on major sections of the website.
Further, you also have to point out functionality. You may not be the most tech-savvy person in the world, but you are definitely the best person to describe your business. As such, you will be able to explain how best to have your product shown on the website.
Other details that need to be ironed out in the RFP include deadlines. How soon do you want to see the prototype? When do you want to go live? These are specific information that should be included in the RFP. The more information the agency or designer gets, the better they can reply.
Partner in business
When you look for a web designer and developer, you are not just hiring an employee. You are actually looking for a partner. That’s why the RFP is very important. It’s the document that would make an agency say yes or no to you. That’s something that you should put in mind while you prepare the RFP. Yes, you are looking for someone to create your website. But you don’t just want someone you can dictate. You want a partner who can communicate with you.
Website design and development should be about coordination. The agency is an expert in the technical aspect while you are the expert in your business. There should be a meeting of the minds to create the best website possible. The RFP is the agency’s way of looking inside your company. It’s how they can determine if a partnership is possible.
When you create your RFP, you don’t just make a demand. You also make a plea for the synergy of ideas. You can’t just leave it up to the firm or designer to do everything. That’s something you need to clarify in your RFP. You have to think that the best agencies don’t need you. They have enough clients as it is. But that’s just a matter of thinking. Of course, for agencies, they can never have too many clients. But large agencies can afford to be picky.
You, on the other hand, want the best agencies to bid for you. You want to receive formal proposals from the best agencies. This way, you can choose the best option for your company. But you won’t be able to receive proposals if your RFP isn’t good.
What makes a good RFP? Clarity is necessary. No agency would submit a proposal if they don’t even understand what you are asking them to do. You have to read your RFP multiple times and let other people read it as well. Make sure you understand the RFP and so do others. On the other hand, it should be concise. Not all people will have the energy to read something lengthy.
Is hiring a website agency a great way to succeed in business?
This is the bottom line here. Every business needs a website; thus, hiring a web design agency is advised. But the process should start from having a web design proposal. Then, the concerned business owner must decide whether he will agree or not with the proposed website design and structure. Take note that a website can make or break a business operation.